Photo Submission Rules

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Each month the Rockland Photography Club members have the chance to get their photos reviewed and evaluated by a professional photographer. These evaluators come from a wide array of backgrounds and photography fields.
Evaluations are separated into Beginner, Advanced and Salon class groups to allow members to present their work alongside others at a similar skill level. Evaluation submissions are presented and given a score by visiting judges.

For each evaluation, members are allowed to submit 2 photos in each category (for a total of 8 images per evaluation):

  • Print Color
  • Print Monochrome
  • Digital Color
  • Digital Monochrome

Images are given a numeric score between 5 and 9 and highly scored images are named as honorable mention or award images. The main objective of evaluations is to have your work reviewed by the evaluators who provide constructive critique and suggestions for improving your skills, as well as sharing your work with other club members. Images submitted for evaluations are also posted to a gallery for members.

Rules & Procedures for Image Evaluations

Rockland Photography Club holds a series of evaluations at the second meeting of each month from September through May. The required subject matter for each evaluation can be found in the club schedule. Exhibitors must be members in good standing of the Rockland Photography Club. All work, except processed trade printing, must have been done by the exhibitor.

Class Scoring

Evaluations are separated into three classes: Beginner, Advanced, and Salon.

  • Beginner – A member who has little to no experience with digital cameras, photography, or image editing software. Photographers in this class are encouraged to make use of the mentoring program hosted by senior members of the club.
  • Advanced – A member who has been photographing for a while, has a working knowledge of the basic features on their cameras, and are familiar with digital workflow and image editing software. Any new member may opt to join this class when joining the club.
  • Salon – A member who is experienced and skilled in all aspects of photography. This member has earned entry into this class by receiving an average end-of-the-year score in evaluations of 7.0 or higher with a submission of at least 16 images. 

Members can submit 2 images in each of the following categories, for a total of 8 submitted images for each evaluation.*

  • Print Color
  • Print Monochrome
  • Digital Color
  • Digital Monochrome

* While this is the maximum number of images per evaluation, members are free to enter less than the maximum per evaluation if they choose.

Print Images

  • All prints must be securely mounted on a backing board no larger than 16” x 20”. A full mounting process, where adhesive is applied to the entire rear surface of the print is preferable, but prints held to a board by double sided tape will be accepted as long as the print is securely mounted to the board. Prints not securely mounted can be disqualified.
  • Any print that contains foreign matter (front or back) that may cause damage to other prints will be disqualified*. For prints to qualify for further submission in NJFCC print competitions the maker must follow the rules regarding matting and mounting listed in Part V below. Prints must be mounted on mat board (foam core backing board is not acceptable). Prints may not have covering mat.* Disqualified images will be removed from the evaluation/competition, no score will be given and the image will not be counted in the members’ total of submissions for the year.
  • Prints must be a minimum of 8″ X 10″ inches (or 80 square inches) and a maximum of 16” x 20” inches (or 320 square inches).
  • A PRINT ENTRY LABEL must be affixed to the top left of the back of the photo. Make sure that its position indicates the top of the photo. (see below).

  • No frames, staples, glass, wire, hooks, open adhesives, etc. will be permitted on prints. No name may appear on the front of the print or backing board.
  • Exhibitors must decide which prints they will be submitting by the Sunday prior to the evaluation.
  • Once decided, each exhibitor must submit their print entry information no later than the Sunday prior to evaluation night, along with a digital copy of their print submissions, to the Photo Contest Pro web site by following the same directions as for digital entries described below. Members will still attach a “print entry label” to the back of each submitted print.
  • On the night of the evaluation, members should bring in their prints, no later than 6:45 pm, and place them in individual stacks by class.

Digital Images

  • Digital images must be a maximum of 1050 pixels in their largest dimension, height or width. For details on how to resize your images, see “Tips and Techniques” in the Resource section of this site.
  • The color space or profile of the image must be sRGB.
  • Images should include a stroke or border, marking the edge of the photograph, when it is displayed.
  • Files must be in JPG format. Save the JPG including the ICC profile and using the highest quality setting (the lowest compression).
  • Submission Deadline: All files must be uploaded by the Sunday prior to the evaluation. The cutoff date cannot be modified.
  • The Rockland Photography Club uses Photo Contest Pro as a means for members to make digital image submissions to our evaluations. Photo Contest Pro is a web service provided for a fee and paid for by the club.

Uploading through Photo Contest Pro

If this is your first time submitting images with this service, using any standard browser, navigate to Click on the login link in the upper right hand corner of the page, then click on the words “logging in for the first time”. Follow the balance of the instructions on the site for obtaining your password by e-mail. The whole process should take just a few minutes. If you have any problem, contact our digital evaluation chairman or send us a message.

Once registered, use the following procedure to submit digital entries for evaluation: Log on to Photo Contest Pro using your email address and password. Choose Rockland Photography Club as the Organization. Select “Upload Images” from the menu choices across the top of the screen. Note that you will have an option to upload images by downloading and using a program on your own computer or using your browser directly on the web. The web option offers a few less features but may be easier to get started with, since it does not require you to download and install a program on your computer. In either case, find the appropriate contest and follow the instructions provided on the site or in the help section of the local program.

A few additional hints for uploading to Photo Contest Pro:

If the Contest Dates are not listed in date order, just click on the date field and they will sort. Note that there are separate contests for Beginner (B), Advanced (A) and Salon (S) classes in each assigned subject evaluation. The date of the evaluation is also listed to help you identify each evaluation.

Before uploading an image, you must fill in a title which will be displayed at the evaluation. Note that your name and camera club organization has been filled in for you.

After filling in the title, use the Browse button to find the image file on your computer that you want to upload. Click the Upload button and your first file will be uploaded to the site.

Complete the last two steps for all images you want to upload and you are done!

You can view or delete any of the files you have uploaded. Just go to the Upload Image page and highlight the contest you are concerned with in the contests panel. Then in the “your uploaded Images” panel use the delete or show functions as desired.

Scoring for Evaluations

The scoring system shall be the same for print and digital images: Scores range from 5 to 7 points. Prints/Images receiving 7 points are held for review/rescore by the evaluator. At the time of review, prints/images that had previously received a 7 may be scored again as a 7 or elevated to an 8 or 9. Prints/images receiving an 8, receive an Honorable Mention (HM) and prints/images receiving a 9, receive an Award.

Disqualified prints/images are scored by the judge as disqualified and removed from the evaluation scoring. Comments by the Judge are welcome and encouraged, however we require that cross talk be contained while the evaluator is scoring/commenting.

There are no limitations on the number of Awards or Honorable Mentions that can be awarded and should be based on the merits of each individual print/image. At the completion of each category and class evaluation (Monochrome and Color prints/images), all the names of the makers of “Honorable Mention Prints/Images” and “Award Prints/Images” shall be announced to the audience.

Re-entering Digital Images or Prints in Evaluations

Images or prints receiving an Award and an Honorable Mention in regular club evaluations, or the Annual evaluation, may not be entered again in regular club evaluations, except in the Annual evaluation in the same season. Images or prints violating this rule will be disqualified, and the score deducted from the maker’s cumulative score. Any image, whether monochrome print, color print, monochrome digital, or color digital that has earned an HM or Award cannot be subsequently entered in any evaluation no matter what changes, enhancements or alterations may have been made to the image. Likewise, no similar image, which is deemed by the rules committee to be essentially the same scene or depiction (regardless of any changes, enhancements or alterations) as the image previously earning an HM or Award, may be subsequently entered in evaluation.

Any image, whether print or digital, that has not previously earned an HM or Award may be subsequently entered in another evaluation one time. That second submission may be an exact image of the first, or a different category (print monochrome vs print color vs digital monochrome vs digital color), or one with any number of changes, enhancements or alterations. The rules regarding the submission of similar images apply to the second submission just as though the second submission was the first.

Failure to adhere to these rules may result in any image (print or digital) being disqualified by the rules committee at any time, including after evaluation. Therefore, if there is any doubt as to the eligibility of any image, it is the member’s responsibility to resolve prior to submission.

Review Committee

A Review Committee shall be appointed by the President with authority to rule on disputes, including whether a digital or print image is similar. The ruling of this Committee shall be final and binding. The Review Committee shall be composed of one or more club members who are experienced evaluators. A tied opinion of this committee shall be treated as a ruling in favor of the maker. All contacts with the Review Committee shall be through the President. The maker is encouraged to obtain a timely ruling from the Review Committee prior to entering a digital or print image in an evaluation, if the maker is in doubt as to whether that image is eligible.

Annual End of the Year Evaluation

All prints/digital images entered in an Annual End of the Year evaluation must have been previously entered in any regular print evaluations during the club season that started in September, and must not have been entered in any previous Annual evaluation. A maximum of four (4) monochrome prints, four (4) color prints, four (4) digital monochrome images and four (4) digital color images may be entered in the annual evaluation by any member.

In the Annual evaluation, all images are scored 1 to 5 points by one to three judges (Total maximum of 15 points). In the event two or more images or prints in the Annual evaluation are tied for points, those prints will be reviewed and scored a second time. Images and prints are shown anonymously. Only the names of the Image of the Year winners are announced to the audience.

  • Annual Awards: Annual awards are based on total scores earned in the various categories during the season by class (Annual Year End evaluation is not included). Photographer of the Year Award (no class distinction) will be given to the Club member that accumulates the highest average during the calendar year. To qualify, a minimum of 16 total images (digital and print) must be submitted during the calendar year.
  • Excellence Awards: will be given to Club members in each class (Beginner, Advanced and Salon). There will be separate awards for each Digital Image and Print category. The member to receive the award must have the highest average in the category and must have submitted at least 12 images to qualify.

Other evaluations

Besides our club evaluations, member images and prints are considered for entry in a number of contests outside our club throughout the year. The Photographic Society of America (PSA) and the New Jersey Federation of Camera Clubs (NJFCC) sponsor many evaluations for which your images are eligible.

NJFCC competition details can be obtained by following this link to the competition page on the NJFCC website. Entries for NJFCC competitions will be selected by the NJFCC representative and print selection committee members from images achieving award and HM recognition at RPC competitions. Members who do not wish their prints held for possible entry into NJFCC competitions should notify the Rockland Photography Club NJFCC representative of their preference in writing.

PSA sponsors and certifies a number of competitions and activities which are available to PSA members and their member clubs. Rockland Photography Club is a member of PSA, and encourages its membership to join. Individuals belonging to PSA have access to study groups, are able to enter PSA salons and competitions, and can take advantage of PSA travel services, amongst many other benefits. Further details can be found at



NJFCC Image Submissions 

How to submit your NJFCC images

  • Image files must have a JPEG file format and a maximum file size of 1.5 megabytes.
  • Images must be saved in sRGB color space.
  • Images must be sized at 1050 pixels along the longest edge. Square images, where both dimensions are 1050 are acceptable.
  • The photographer’s name, trademarks and/or copyright notices may not appear in an image.
  • Email your photos before the “Final RPC Entry Date” to the NJFCC representative of the RPC Club (Entry date found on the calendar.)

Pictorial Competition Rules (Digital Projected)

  • Images may not be created from scratch by drawing or any other non-photographic means.
  • There is no maximum number of entries per club. The limit per maker is TWO (2).
  • Image sizing
    • Image files must be converted to sRGB color space.
    • The maximum file size is 1.5 megabytes.
    • Images size must be 1050 pixels along the longest edge. Square images, where both height and width are 1050 pixels, are acceptable.
  • The photographer’s name, trademark and/or copyright may not appear on an image
  • There are now three (3) separate contests in each Pictorial Competition. These will run in a comparable manner to Nature Competitions as they will be 3 distinct competitions. The new categories for Pictorial Competitions are:
    1. Creative: Images presented in such a manner that post processing or in-camera manipulation is obvious to the average viewer.
    2. Pictorial Nature: Nature ‘type’ images that do not otherwise meet the entry requirements for NJFCC Nature Competitions. If an image is eligible to be entered into NJFCC Nature, it will be disqualified/excluded from this category.
    3. Open: All other images not eligible for entry elsewhere.

    **NOTE: Regardless of category, if an image is eligible for entry into NJFCC Nature, it is NOT eligible for entry into Pictorial competitions. The Pictorial chair will eliminate/disqualify images that do not meet Pictorial entry guidelines.**

Nature Competition Rules

  • All Nature competitions are divided into 4 individual categories: General Nature, Botany, Zoology (includes insects), and Ornithology.
    • General Nature: This category includes landscapes, seascapes, rock formations and anything else that does not fall into Botanical, Ornithological or Zoological.
    • Botanical: This category includes plants and fungi.
    • Ornithological: this category includes birds.
    • Zoological: This category includes all animals except for birds. Basically, if it walks, crawls, flies or swims, it is an animal and must be entered in the Zoological category.
  • Images shall be judged on the story-telling aspect first. If all elements are judged to be the same, then pictorial quality shall take precedence.
  • The presence of scientific bands on wild animals is acceptable.
  • Human elements shall not be present except on the rare occasion where those elements enhance the nature story.
  • Photographs of domesticated animals, mounted specimens and obviously set arrangements are not acceptable. Farm animals are considered to be domesticated. If an animal is an exotic pet, it must be taken in a natural setting – no bars, fences or man-made objects. Examples of exotic pets are chimpanzees, alligators, alpacas, etc.
  • Any form of image manipulation that misrepresents the true situation or that alters the content of the image is not permitted. Minor cloning to remove small incidental distractions in the image are permitted if the cloning operation is undetectable by the judge. A judge may disqualify any image in which he or she detects evidence of cloning or pasting.
  • Any plant may be included as long as it is photographed in a natural setting.
  • There is no maximum number of entries per club. Each member is allowed to enter up to TWO (2) images per competition. The member must choose which of the 4 categories in which to enter their images.
  • Image sizing
    • Image files must be converted to sRGB color space and saved as a .JPG.
    • The maximum file size is 1.5 megabytes.
    • Images size must be 1050 pixels along the longest edge. Square images, where both height and width are 1050 pixels, are acceptable.
    • The photographer’s name, trademark and/or copyright may not appear on an image.
  • Follow the NJFCC Club Competition Procedures for submission instructions. (


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